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Derby CityChildren's Social Care Procedures

8.17 Adoption Tracking Meeting


This chapter outlines the terms of reference for the Adoption Tracking Meeting.


This chapter was revised in October 2014; the Adoption Tracking Meeting is currently under review and a revised format is being piloted.


  1. Purpose
  2. Who is Involved?
  3. Practice Checklist for Family Finding

1. Purpose

The purpose of the Adoption Tracking Meeting is currently under review and a revised format is being piloted:

  • To monitor the progress of identifying an adoptive family for children who have a plan for adoption;
  • To consider the "early alerts" of children who are likely to have adoption as a plan.

2. Who is Involved?

  • Head of Service Children In Care and Regulated Services or Deputy Head of Service Children In Care;
  • Professional Adviser to Derby City Adoption Panel;
  • Service Manager Adoption;
  • Service Manager Fostering;
  • Children in Care Managers. Minute Taker.

3. Practice Checklist for Family Finding

  • Permanence Planning Meetings should take place prior to the case being presented to the Agency Decision Maker for the approval of the plan;
  • 'Early alerts' of children likely to have a plan of adoption will be discussed an a view taken as to the timing of commencing family finding. This may include seeking a Fostering For Adoption placement;
  • The child will be considered at the Adoption Tracking Meeting immediately after the Adoption Panel Agency Decision Maker has approved the plan for adoption;
  • Family finding may begin prior to the agency decision in certain circumstances and subject to legal advice. As part of the family finding process, the Family Finding Social Worker will register the child with the Adoption Register for England and Wales as soon as a Placement Order is made, if it is clear that there are no suitable Derby City Council Adopters;
  • The child's Adoption Plan will continue to be tracked until a suitable match is identified, or the meeting feels that the plan should be revisited because agreed timescales have not been achieved;
  • If the Adoption Tracking Meeting feels that the current Adoption Plan is unlikely to be achieved, it will invite the Social Worker and Service Manager for the child to review the plan with the relevant Independent Reviewing Officer.