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Derby City Children's Social Care Procedures


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This contents list is sub divided into the following sections, each Section contains relevant Chapters/Procedures: (Click on the title to jump to the Section you require):

  1. All Children
  2. Prevention and Early Intervention
  3. Children in Need
  4. Significant Harm
  5. Children Away from Home with Friends and Family
  6. Children in Care
  7. Fostering Services
  8. Adoption
  9. Permanence
  10. Appendices

1. All Children

CAPTION: All Children


All Children

1.1.1 Children's Services Policies, Values and Principles  
1.1.2 A Strengths Based Approach Updated
1.1.3 Diversity and Heritage Updated
1.1.4 Diversity and Heritage Pledges New
1.1.5 Children's Consultation and Participation  
1.1.6 Capacity and Consent  
1.1.7 Children at Risk of Exploitation – Workflow and Guidance  
1.1.8 Information Sharing Guide for Practitioners  
1.1.9 Protocol and Good Practice Model: Disclosure of Information in Cases of Alleged Child Abuse and Linked Criminal and Care Direction Hearings (October 2013)  
1.1.10 Derbyshire Probation Trust Information Sharing Agreement  
1.1.11 Storage of Data on Mobile Devices  
1.1.12 Use of Social Media Sites by Social Care and Safeguarding Staff  
1.1.13 Recording Policy and Guidelines  
1.1.14 Data Subject Rights (including Subject Access Requests)  
1.1.15 Serious Incident Policy  
1.1.16 Social Work Allocation  
1.1.17 Transfer of Cases Protocol - Localities, Reception, IDCS and Children in Care  
1.1.18 Joint Runaway and Missing from Home or Care Protocol  
1.1.19 Supervision Policy  
1.1.20 Derby People's Services Department - Children's Workforce Strategy 2019 Update  
1.1.21 Family Group Conferencing New



Complaints and Whistleblowing

1.2.1 Complaints and Representations  
1.2.2 Confidential Reporting Code (Whistleblowing)  
1.2.3 Have your Say - Customer Feedback Leaflet Updated

2. Prevention and Early Intervention

CAPTION: Prevention and Early Intervention
2.1 Derby City and Derbyshire Thresholds Guidance
2.2 Early Help Assessment and Processes Updated
2.3 Guidance for Completing a Family Early Help Assessment (Derby and Derbyshire SCP, Documents Library)  
2.4 Early Help Case Work Guidance - for Early Help Teams and Children's Centre Staff  
2.5 Staying Together Team New
2.6 Unaccompanied Migrant Children and Child Victims of Trafficking and Modern Slavery  
2.7 Families with No Recourse to Public Funds  
2.8 Derby City Council Intentionally Homeless Protocol (including flowchart)  
2.9 Derby City and Derbyshire Joint Multi Agency Protocol for Pre Birth Assessments and Interventions  
2.10 Derby and Derbyshire Safeguarding Children Partnership Procedures, Children at Risk of Exploitation (CRE)  
2.11 Derby and Derbyshire Joint Neglect and Graded Care Profile Practice Guidance and Assessment Tool  
2.12 Supporting Families Updated
2.13 Children's Centres  
2.14 Young Carers  
2.15 Relinquished Children  
2.16 Children Missing Education Policy  
  See also: Early Intervention: Policy and Provision (House of Commons Library)  

3. Children in Need

CAPTION: Children in Need


Contacts Referrals and Assessments

3.1.1 Social Care Single Assessment Guidance  
3.1.2 Derby City Initial Response Team Flowchart  
3.1.3 Initial Response Team: Children's Services  
3.1.4 Derby City Council Initial Response Team Flowchart  
3.1.5 Derby City Care Line: Out of Hours Social Care Service Protocol with Area Teams  
3.1.6 Processing Section 7 Requests from Court and CAFCASS  
3.1.7 Child in Need Plans, Work and Reviews  



Homeless 16 and 17 Year Olds

3.2.1 Prevention of Homelessness and Provision of Accommodation for 16 and 17 year olds who may be Homeless and/or require Accommodation; and Duty to Refer  
3.2.2 Derby City's Joint Housing Protocol for 16 and 17 Year Olds  
3.2.3 Derby City Council CSC Procedure – S.17 Children Living Independently - under review  



Children with Disabilities and Complex Health Needs

3.3.1 Children and Young People 0-25 with Special Educational Needs and Disabilities (SEND) Updated
3.3.2 Integrated Disabled Children's Service  
3.3.3 Integrated Disabled Children's Service Eligibility Criteria  
3.3.4 Direct Payments  
3.3.5 Placing and Visiting Children with Special Educational Needs and Disabilities or Health Conditions in Long-Term Residential Settings  
3.3.6 Medicines Management (2019 - 2022)  
3.3.7 Restraint and Physical Intervention (Light House Community Support Team)  
3.3.8 A Guide to Parent Carer Needs Assessments  

See also: Short Breaks

And: Derby SEND Local Offer




Short Breaks

3.4.1 Short Breaks  



Deprivation of Liberty and Mental Capacity

3.5.1 Deprivation of Liberty  
3.5.2 Mental Capacity  



Mental Health

3.6.1 Aftercare under Section 117 of the Mental Health Act 1983 Updated

4. Significant Harm

CAPTION: Significant Harm
4.1 Derby and Derbyshire Safeguarding Children Partnership Procedures
4.2 AIM3 Assessment Process  
4.3 Working Together to Safeguard Children  
4.4 Child Protection Cases under the 1996 Hague Convention  
4.5 Section 47 Enquiries  
4.6 Participation in Child Protection Conferences  
4.7 Applications for Emergency Protection Orders  
4.8 Care and Supervision Proceedings and the Public Law Outline  
4.9 Legal Gateway Meetings  
4.10 Supervision Orders  
4.11 Guidance RE: Publicity when Children are Subject to Care or Adoption Proceedings  
4.12 Death of or Serious Harm to a Child  

5. Children Away from Home with Friends and Family

CAPTION: Children Away from Home with Friends and Family
5.1 Private Fostering Updated
5.2 Relative, Friend or other Person Connected with the Child: Who Should be Considered?  
5.3 Family and Friends Policy Updated
5.4 Child Arrangements Orders and Derby Support Scheme  
5.5 Placements with Connected Persons  
5.6 Placements with Parents  
5.7 Looked After Children Exit Team: Practice Guidance / Protocol  
5.8 Application for Special Guardianship Orders  
5.9 Court Reports in Adoption/Special Guardianship Guidance  
5.10 Special Guardianship Orders and Derby Support Scheme  

6. Children in Care

CAPTION: Children in Care
  Our Pledge to Children in Care  


Care Planning and Family Time


In an emergency, please refer to the following procedures:

6.1.1 Provision of Accommodation for Children through Voluntary Arrangement (Section 20)  
6.1.2 Decision to Look After Updated
6.1.3 Care Planning New
6.1.4 Family Time with Parents, other Adults and Siblings  
6.1.5 Guidance on the Admission of Children to Care, Placement Planning and Review  
6.1.6 Children in Care Placements Commissioning and Sufficiency Strategy (2020 - 2023)  
  See also: NICE Guideline: Looked After Children and Young People  



Youth Offending Service (YOS)

6.2.1 Youth Offending Service and Children's Social Care  
6.2.2 Children in Care in Contact with Youth Justice Services  
6.2.3 Remands to Local Authority Accommodation or to Youth Detention Accommodation  
6.2.4 Placements in Secure Accommodation on Welfare Grounds Updated
6.2.5 Secure Accommodation (Criteria) Reviews  
  See also: Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody  
  YJB and Probation Joint National Protocol for Transitions in England  
  National Appropriate Adult website  
  Probation Service Management of Young Adults Policy Framework  
  HMPPS Child Safeguarding Policy Framework  




6.3.1 Placement Planning and Disruption Meetings  
6.3.2 Placements in Foster Care Updated
6.3.3 Placements in Residential Care Updated
6.3.4 Out of Area Placements  
6.3.5 Placements outside England and Wales  
6.3.6 Placements in other Arrangements  



Monitoring and Reviews

6.4.1 Social Worker Visits to Children in Care  
6.4.2 Advocacy and Independent Visitors  
6.4.3 Looked After Reviews  
6.4.4 Appointment and Role of Independent Reviewing Officers  
6.4.5 Meeting the Needs of Looked After Children - Aide Memoire  



Education and Trips

6.5.1 Education of Children in Care and those Children with a Social Worker Updated
6.5.2 Holidays and School Trips in England/Wales  
6.5.3 Holidays and School Trips Outside England/Wales  



Health and Wellbeing

6.6.1 Health Assessments and Plans  
6.6.2 Providing Personalised Care New
6.6.3 Medication Record  
6.6.4 Emotional Health and Wellbeing Service - For Looked After Children  
6.6.5 Change of Name of a Child in Care (including Naming Relinquished Babies)  
6.6.6 Marriage/Civil Partnership of a Child in Care  
6.6.7 Social Visits (Including Overnight Stays) Updated
6.6.8 Leisure Activities New
6.6.9 Delegation of Authority to Foster Carers and Residential Workers  
6.6.10 Health and Safety New



Leaving Care

6.7.1 Charter for Care Leavers (DfE)  
6.7.2 Our Pledge to Care Leavers (Derby City Council)  
6.7.3 Leaving Care and Transition Updated
6.7.4 Leaving Care Financial Procedures  
6.7.5 Responsibilities of the Local Authority to Former Looked After Children and Young People in Custody  
6.7.6 Staying Put Policy  
6.7.7 Ceasing to Look After a Child Updated
  See also: Transfer of Cases Protocol - Localities, Reception, IDCS and Children in Care.  

7. Fostering Services

CAPTION: Fostering Services
  Fostering Services National Minimum Standards
7.1 Fostering Panel Updated
7.2 Persons Disqualified from Fostering  
7.3 Assessments and Approvals of Foster Carers  
7.4 Exemptions and Changes of Approval - under review Updated
7.5 Supervision and Support of Foster Carers  
7.6 Review of Foster Carers  
7.7 Managing Allegations Against Foster Carers Updated
7.8 Personal Care and Relationships (Guidance for Foster Carers)  
7.9 Positive Relationships and Behaviour Management Updated
7.10 Placement with Dog Owning Families (Foster Carers)  
7.11 Foster Care Allowance 2022-2023 New
7.12 Payment for Skills New

See also:


8. Adoption

CAPTION: Adoption
  Adoption National Minimum Standards  
8.1 Assessment and Approval of Prospective Adopters - please refer to: Adoption East Midlands  
8.2 Adoption Panel - please refer to: Adoption East Midlands  
8.3 Placement for Adoption  
8.4 Adoption Support  
8.5 Monitoring and Supervision of Adoptive Placements  
8.6 Adoption Reviews  
8.7 Disruption of Adoptive Placements  
8.8 Allegations Against Prospective Adopters and in Relation to Children Placed for Adoption  
8.9 Inter Country Adoption  
8.10 Non Agency Adoption  
8.11 Intermediary Services  
8.12 Adoption Case Records  
8.13 Access to Birth Records and Adoption Case Records  
8.14 Life Story Books  
8.15 Later Life Letters  
8.16 Adoption Tracking Meeting  
8.17 The Adoption Decision Process in relation to Child Permanence Reports  
8.18 Early Permanence Placements / Fostering for Adoption  
  See also: Placement with Dog Owning Families (Foster Carers)  
  And: Adoption Strategy: Achieving Excellence Everywhere  

9. Permanence

CAPTION: Permanence
9.1 Derby City Council Permanency Policy  

10. Appendices

CAPTION: Appendices
10.1 List of Agency Decision Makers, Designated Managers and Nominated Officers  
10.2 Amendments